Conference Rooms

Community Space

Wood River Health opens our doors to the members of our community by allowing local nonprofit organizations to use our Hope Valley Community Rooms and Board Room free of charge. Use of these rooms is reserved exclusively for nonprofit and civic organizations.

As a part of the room reservation process, we will require documentation verifying the nonprofit status of organizations that request to use our facilities. Please note that we reserve the right to cancel reservations at any time. In these rare instances, we will notify you as soon as possible so that you can make other arrangements. If your organization needs to cancel an event, please let us know at least five business days prior to the reserved date so we may make the room available to others.

Wood River Health will do all we can to make your gathering a successful one. On site parking is available. The health center does not provide parking valets, food preparation, catering, bartenders, a liquor license or reception and administrative services.

Room Capacity

Seating capacity for each room is as follows. Our Community Room can be divided into two separate rooms or be rented as one larger room.

• Board Room: 18 people
• Community Room A: 10 people
• Community Room B: 10 people
• Community Room A + B: 20 people

Photos of our Community Room A and B are posted below. Please keep reading for more details and to learn how to book a room.

Room Use Agreement and Policy

To increase access to community resources in our rural environment, Wood River Health offers meeting space free of charge to our community partners. Nonprofit and civic organizations may request use of our Community Room or Board Room. The following rules help to keep the rooms safe, clean and available to many groups. You will be asked to sign a Room Use Agreement before securing the rooms.

Who Can Use the Rooms

• Rooms are available only to nonprofit and civic organizations
• Proof of nonprofit status is required
• Wood River Health may deny or cancel a reservation if needed

If Wood River Health cancels a reservation, we will notify you as soon as possible. If your organization needs to cancel, please tell us at least five business days before your event.

Cost

There is no cost to use the Community Room or Board Room.

Allowed Uses

The rooms are for meetings that use tables and chairs.

The following are not allowed:

• Business or commercial events
• Political events
• Private parties such as weddings, birthdays or showers

Room Availability and Limits

• Rooms are scheduled on a first come, first served basis
• Requests are generally accepted up to 30 days in advance
• Organizations may use the rooms up to 12 times per calendar year
• Meetings must not conflict with Wood River Health operations or tenant activities

Wood River Health is closed on Sundays and most holidays. Learn about our Hours of Operation.

How to Request a Room

Email communityroom@woodriverhealth.org to request a room.

• You will receive a response within 48 business hours
• A signed Room Use Agreement must be received 10 days before the event

Site Visits

Organizations are encouraged to visit the space at least 15 business days before their event. A site visit helps you understand the room setup and the building layout.

Insurance and Liability

Your organization agrees to take responsibility for any injury, loss or damage caused during use of Wood River Health facilities. Wood River Health is not responsible for these claims.

Arrival and Departure

• Arrive at least 30 minutes before your meeting
• Plan 30 minutes after your meeting for cleanup
• Check in at the front desk when you arrive
• Rooms must be left in the same condition as they were found.

Parking

• Parking is available in front of the main entrance.
• Please park near the tree line when possible so central spaces remain available for patients.

Media and Publicity

Any media materials that mention your event at Wood River Health must be approved by Wood River Health Communications staff before release. Media attendance at events also requires approval.

General Room Rules

• An organization representative must stay onsite during the event
• Smoking and e‑cigarettes are not allowed anywhere on Wood River Health property
• Noise must not disrupt patients, staff or tenants
• Attendees must stay in meeting areas only